City of Box Elder
City Council Agenda
Tuesday, October 20, 2026
Tuesday, October 20, 2026
7:00 PM - City Council Chambers, 420 Villa Drive, 2nd Floor, Box Elder
1. CALL MEETING TO ORDER:
2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. APPROVE THE ORDER OF BUSINESS:
5. DECLARATION OF ANY POTENTIAL CONFLICTS-OF-INTEREST:
6. PUBLIC HEARING:
6.A Public Hearing: Retail (on-off sale) Malt Beverage & SD Farm Wine license for Cimarron Casino INC. DBA Cimarron Casino
No action to be taken by Council. Informational only.
6.B Action Item: New Retail (on-off sale) Malt Beverage & SD Farm Wine License: Cimarron Casino INC. DBA Cimarron Casino
CC: Move to approve a new Retail (on-off sale) Malt Beverage & SD Farm Wine License as presented for Cimarron Casino INC. DBA Cimarron Casino.
**Going to City Council same night due to public hearing.
7. PUBLIC COMMENT:
(3-MINUTE TIME LIMIT PER SPEAKER) MEMBERS OF THE PUBLIC MAY ADDRESS THE COUNCIL ON MATTERS NOT LISTED ON THE AGENDA. NO ACTION WILL BE TAKEN ON MATTERS RAISED DURING PUBLIC COMMENT UNLESS PLACED ON THE AGENDA BY EITHER A TWO-THIRDS VOTE OR UNANIMOUS CONSENT OF THE COUNCIL MEMBERS.
8. AWARDS AND RECOGNITIONS:
8.A Western Planner: Planner of the Year Award - Michelle Clavadetscher
No action
9. COUNCIL COMMITTEE REPORTS:
9.A Finance, Legal, and Public Safety Committee Meeting Report: October 6, 2026
Informational Only.
9.B Public Works and Planning and Zoning Committee Meeting Report: October 6, 2026
Informational Only.
10. CONSENT AGENDA:
ITEMS ON THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL BE APPROVED BY A SINGLE MOTION. COUNCIL MEMBERS MAY ASK QUESTIONS REGARDING ANY CONSENT AGENDA ITEM; HOWEVER, DISCUSSION OR DEBATE IS NOT PERMITTED. ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT AGENDA FOR SEPARATE CONSIDERATION AND ACTION. QUESTIONS SHOULD BE DIRECTED TO THE APPROPRIATE DEPARTMENT HEAD.
10.A Approval of Corrected City Council Regular Meeting Minutes: September 15, 2026
CC: Motion to approve the City Council meeting minutes from September 15, 2026, as corrected.
10.B Approval of City Council Regular Meeting Minutes: October 6, 2026
CC: Motion to approve the City Council Regular Meeting minutes from October 6, 2026, as presented.
10.C Approval and Ratification of Warrants, Payroll, and Debt Service Payments through October 20, 2026
CC: Move to approve and ratify Warrants, Payroll, and Debt Service Payments through October 20, 2026 as presented.
10.D Approval of Resolution 26-41, a Resolution Establishing a Limited Exception to the Cessation on Water Connections Outside the City Limits of the City of Box Elder, South Dakota
CC: Move to approve Resolution no. 26-41 as presented.
10.E Approval of Change Order No. 2: Wagco Construction - Public Works Canopy Enclosure, Project 26004, an Increase of $5,929.06 and a Total Amount of $226,725.19, and Authorize Mayor to Sign Associated Documentation
CC: Move to approve Change Order No. 2, as presented, for the Public Works Canopy Enclosure project with Wagco Construction, with an increase of $5,929.06 for a total amount of $226,725.19, and authorized the mayor to sign the associated documents.
10.F Approval of Subscription Agreement Renewal: Frost Solutions, LLC, Mini-Weather Stations, in the Annual Amount of $6,240.00, for a Three-Year Term, and Authorize Mayor to Sign Associated Documentation
CC: Move to approve the Subscription Renewal Agreement with Frost Solutions, LLC, as presented, for two mini-weather stations, in the annual amount of $6,240, and a three-year term, and authorize the mayor to sign associated documentation.
11. INFORMATIONAL ITEMS:
11.A FY2027 Budget Workshop: Review and Discussion
No action needed.
12. REPORTS FROM BOARDS AND/OR COMMISSIONS:
13. UNFINISHED BUSINESS:
14. NEW BUSINESS:
14.A Floodplain Development Permit - 550 Box Elder Road West
CC: Move to approve the Floodplain Development Permit for 550 Box Elder Road West.
**Advancement of the proposed floodplain development permit to the same night's city council meeting requested to allow the applicant to begin the project as soon as possible to avoid weather complications.
14.B Western Dakota Regional Water System Board Appointment: Bruce Martin
The Council to re-appoint Bruce Martin to the Western Dakota Regional Water System Board as a representative of the City of Box Elder.
CC: Move to approve the re-appointment of Bruce Martin to the Western Dakota Regional Water System Board as a representative of the City of Box Elder.
14.C Sponsorship/Donation Application: Black Hills Children's Museum, Training for Area Museums - November 12, 2026
CC: Move to approve the Sponsorship/Donation Agreement with the Black Hills Children's Museum as presented for November 12, 2026.
**Going to City Council same night due to scheduled time of Community Center use.
15. MAYOR'S REPORT:
16. EXECUTIVE SESSION:
17. EXECUTIVE SESSION ACTION:
18. ADJOURNMENT:
TO PARTICIPATE IN THIS PUBLIC MEETING VIRTUALLY:
Join Zoom Meeting: https://us02web.zoom.us/j/86706352668?pwd=bIHHBmxTOnQ7WlbebONMUAC4cPQcbG.1
Meeting chat link: https://us02web.zoom.us/launch/jc/86706352668
Meeting ID: 867 0635 2668, Passcode: 170817. One tap mobile: 3462487799, 4086380968, 86706352668#
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PUBLIC COMMENTS:
VIRTUAL MEETING PARTICIPATION: STAFF WILL ASK YOU TO UNMUTE AND WILL RECOGNIZE YOU BY NAME OR PHONE NUMBER WHEN IT IS YOUR TURN TO SPEAK. THIS WILL ALLOW EVERYONE TO BE HEARD IN A TIMELY MANNER.
WRITTEN PUBLIC COMMENTS: INDIVIDUALS UNABLE TO ATTEND MEETINGS IN PERSON MAY SUBMIT WRITTEN COMMENTS TO CITYCLERK@BOXELDERSD.GOV NO LATER THAN 5:00 P.M. ON THE MEETING DATE. COMMENTS RECEIVED BY THE DEADLINE WILL BE PROVIDED TO THE GOVERNING BODY FOR THEIR CONSIDERATION. PLEASE INCLUDE YOUR NAME, ADDRESS & CITY OF RESIDENCE IN YOUR SUBMISSION.
AGENDA PACKET: A COPY OF THE SUBJECT MATTER ON THE MEETING AGENDA IS AVAILABLE FOR PUBLIC INSPECTION AT THE CITY CLERK’S OFFICE AND AVAILABLE ON THE CITY’S WEBSITE AT WWW.BOXELDERSD.GOV.
IF AN ADA ACCOMMODATION IS NEEDED, PLEASE CONTACT THE CITY CLERK’S OFFICE AT (605) 923-1404 OR CITYCLERK@BOXELDERSD.GOV, AT LEAST 24-HOURS PRIOR TO MEETING START TIMES TO ENSURE APPROPRIATE AIDS AND/OR SERVICES ARE MADE AVAILABLE.